Ordnance Magazine Format Guidelines
Ordnance magazine is published quarterly for members of the U.S. Army Ordnance Corps Association, a private non-profit organization dedicated to the preservation of the heritage and traditions of the U.S. Army Ordnance Corps. Articles appearing in Ordnance Magazine do not necessarily reflect the position of the U.S. Army Ordnance Corps, the Department of the Army or the Department of Defense.
• In addition to articles we routinely print the Chief of Ordnance’s column; letters to the editor; news items from the Ordnance Center and Schools; Ordnance personnel issues; news from the field; Ordnance history; and news from Ordnance Corps Association chapters.
• Articles accepted cover subjects at the tactical level of war with some operational and strategic levels as long as the contents relate to Ordnance and are a special interest to our readers and don’t violate OPSEC.
• If an author is writing about the past, he or she should analyze the events and show how they apply to the Ordnance soldiers today, not just record history. If the article is identifying current problems, they must propose solutions and reasons why those solutions are viable, unless it is a letter to the editor.
• Remember to write with a conversational tone—not to folksy. Keep most sentences fewer than 25 words.
• Paragraphs shouldn’t be more than two to three sentences long.
• Tell your story using active verbs.’
• Be sure to present your topic clearly, and communicate to the reader why the topic is important.
• Be clear and concise. When writing, think of the Soldiers in the field reading it. They will ask: “What will it do for me?” and “How do I implement it?” or “When will we get it?” Answer these questions for the Soldier reading your article.
• Keep it simple, direct and easy to understand. Avoid technical language.
• Spell our acronyms and unit designations on first use. After that, use the abbreviation. Example: Ordnance Center and Schools, OC&S.
• Ranks should be to AP Style. Example: Sgt. or Lt. Col. NOT SGT or LTC. Refer to the Associated Press Stylebook or at the end of this document. Include Soldier’s first name and last name on first use. After first use of name, refer to soldier by last name only…no rank. Example: Col. Mark Migaleddi (first use) Migaleddi (subsequent uses)
• For capitalization, abbreviations and word usage, refer to the Associated Press Styleguide.
• All articles should go through your chain of command, PAO, OPSEC Officers/NCOs and security personnel to ensure there are no OPSEC concerns.
• Single-spaced typed. Double-spaced between paragraphs. 8 ½ x 11. 1 inch margins (usually the default margins in Microsoft Word) No more than 4-5 pages.
• Footnote bibliography as appropriate. Do not plagiarize.
• Microsoft Word, Times New Roman, 12 pt.
• Do not layout articles with columns or software programs.
• Include authors name, rank and organization on all submissions.
• We do accept digital photos and arts including unit crests in .gif or .jpg format.
• When submitting articles via email, provide author contact information.
• Submit photos with stories.
• All submissions must have name and ranks of people in the photo. Digital photos preferred.
• Ordnance magazine cannot use slides or negatives. Do not send negatives or undeveloped film.
• If sent electronically, photo should be in a .gif or .jpg format, at least 300 dpi.
• Avoid boring, posed or “grip and grin” photos. Photograph people or equipment in action.
• Be mindful of clutter in the background of you photo. Keep subject in mind. Vary your angles and shoot a variety and shoot a variety of horizontal and vertical shots.
• Number or identify every photo with the appropriate story and captions.
• Include captions at the end of your article, labeled as photo captions.
• Identify photographer, Example: Photo by: Sgt. Joe Smith
|Sgt. 1st Class
|Command Sgt. Maj.
The Ordnance Corps Association staff will put all manuscripts in the magazine’s style and format. In addition, we may staff selected articles to subject matter experts to check them for accuracy, safety and classified information.
You may send your manuscripts and/or Email to:
U.S. Army Ordnance Corps Association
P.O. Box 5251
Ft. Lee, VA 23801
For more information, you can call the Ordnance Corps Association a t804-733-5596• FAX 804-733-5599.